Free Freelance Video Editor Invoice Template

Keep it specific so clients know exactly what they’re paying for. Start with invoice number, date, and your contact details. Add the client’s name, project title, and a short description of deliverables — e.g., “30s Social Ad — final master (1080p, 24fps), 2 rounds of revisions, source files included.” Itemize charges: editing hours (or flat project fee), motion graphics, color grade, sound mix, stock footage/music licenses, and any rush fees. Include timecodes or deliverable filenames when billing for specific edits or versions. Finish with payment terms (due date, accepted methods), late fee policy, and banking or PayPal/Stripe details.

Decide whether you bill hourly, per project, or per deliverable. For hourly work, show hours, rate, and subtotal for each task (assembly edit, fine cut, color grading). For fixed-price jobs, break the total into milestones or deliverables so clients see value. Clearly state revision policy (e.g., 2 rounds included, subsequent revisions billed at $X/hr). If you’re delivering raw files or stock assets, note licensing fees or a separate charge. Add invoice due date (Net 14/Net 30 are common), deposit requirements (e.g., 50% upfront for new clients), and accepted payment methods to avoid back-and-forth.