Cleaning Service Invoice Template — Free PDF & Excel

Keep it plain and complete. Include your business name, contact details and ABN (if you have one), invoice number and date. Add the client’s name and service address, job date, a clear description of work (e.g. “Kitchen deep clean – 3 hrs”), quantity or hours, unit rate, line-item totals for supplies or travel, subtotal, tax (if applicable), any discounts, total due and payment terms (due date, accepted methods, and late fee policy). Finish with a short note: thanks and contact info for questions.

Decide what works: flat fee for one-off jobs, hourly for variable jobs, or a recurring invoice for regular clients. List supplies separately when you charge them — clients appreciate transparency. For recurring cleans, mark the invoice as “Recurring” and include the service period (e.g. 1–30 April). Send the invoice right after the job, set clear payment terms (e.g. Net 7 or Net 14) and follow up early — polite reminders at 3 days before and on the due date cut down late payments. Save invoices as PDF for clients and keep an Excel copy for records.