Free Carpenter Invoice Template (PDF & Excel)

Start with the basics: your business name, contact details, ABN/GST (if applicable), invoice number and date. Add the client's name, job site address and a short job reference. Describe the work in plain terms — e.g., “Replace kitchen island framing” — then itemize charges. Separate labour (hours x rate) and materials (item, qty, unit price). Include travel, permits, disposal or subcontractor costs as separate line items. Show subtotal, tax, any applied deposit, and the final total. Finish with clear payment terms (due date, accepted payment methods) and a short note about warranties or follow-up. Keep line descriptions short and practical so homeowners and tradies both understand.

Use clear line descriptions and simple math. Example line items: “Site visit & measure — 2 hrs @ $60/hr”, “Timber — 2x4s (10) @ $4.50”, “Skilled labour — install cabinets — 6 hrs @ $80/hr”. For materials, show cost plus any agreed markup and attach receipts. Call out deposits or staged payments (e.g., 30% deposit, balance on completion). Add job site photos or timesheets if needed as attachments. Useful tips: round to 2 decimals, include a job or PO number, note who supplied materials, and state a late fee (e.g., 2% per month) if you use one. If you use TrackDocsAI, forward the invoice via Telegram so the system tracks the due date and sends reminders — no more missed payments.